العربيةStart free trial
HomeWhy Miftahly?FeaturesPricingArticlesRequest a demoLog inStart free trial
Why Miftahly?

Rental office problems, and how Miftahly solves them

Eight problems that repeat in almost every rental office, and what really changes when you run the office from one system.

Does this keep happening at your office?

  • Arguing with a customer over a scratch at return
  • A traffic fine arriving two months after the contract ended
  • One car booked for two customers on the same day
  • Registration or insurance expired and nobody noticed
  • Notebooks and Excel files where nobody knows which is latest

Miftahly ends all of it.

  1. The problem1

    Arguing with a customer over a scratch at return

    Solved in Miftahly

    Guided photo inspection at handover and return, side-by-side photo comparison, and the customer signs off on the car’s condition. The evidence settles it.

    Arguing with a customer over a scratch at returnArguing with a customer over a scratch at return
  2. The problem2

    A traffic fine that arrives two months after the contract ended

    Solved in Miftahly

    Enter the plate and the time of the fine; Miftahly finds the contract and the responsible customer, even if the car was swapped, prepares the notice and collects from the deposit.

    A traffic fine that arrives two months after the contract endedA traffic fine that arrives two months after the contract ended
  3. The problem3

    One car booked for two customers on the same day

    Solved in Miftahly

    A calendar shows availability per category day by day and updates with every contract and booking, and the system refuses a clashing booking.

    One car booked for two customers on the same dayOne car booked for two customers on the same day
  4. The problem4

    A registration or insurance expired and nobody noticed

    Solved in Miftahly

    Alerts before registration and insurance expire show on the home page, and a car with an expired document cannot go out on a contract.

    A registration or insurance expired and nobody noticedA registration or insurance expired and nobody noticed
  5. The problem5

    Nobody knows what has to happen today

    Solved in Miftahly

    The day board gathers handovers, returns, overdue contracts and everything that needs action now, for each employee according to their permissions.

    Nobody knows what has to happen todayNobody knows what has to happen today
  6. The problem6

    A customer deposit whose refund date was forgotten

    Solved in Miftahly

    Each contract records the deposit held and its balance, and the system reminds you of the refund date, so it is neither returned early nor forgotten.

    A customer deposit whose refund date was forgottenA customer deposit whose refund date was forgotten
  7. The problem7

    Manual invoices and VAT that is easy to get wrong

    Solved in Miftahly

    Automatic tax invoices at 5% with every contract and payment, receipts, and ready accounting entries.

    Manual invoices and VAT that is easy to get wrongManual invoices and VAT that is easy to get wrong
  8. The problem8

    Data scattered across notebooks and Excel files

    Solved in Miftahly

    Cars, customers and contracts in one system, and your current data moved in from Excel in one go, reviewed before saving.

    Data scattered across notebooks and Excel filesData scattered across notebooks and Excel files
Before and after

Miftahly vs notebooks and Excel

What actually changes in your office's day when you move from paper and spreadsheets to a system built for rentals.

  • Knowing which cars are free todayA sheet one person updates, sometimes lateAvailability per category day by day, updated with every contract and booking
  • Preventing double bookingsNo automatic checkConflicting bookings are refused
  • Car condition at hand-over and returnScattered photos on a phoneGuided photo inspection, hand-over vs return comparison, customer signature
  • Traffic finesSearching several filesAutomatic match to the contract and customer by time and plate
  • Registration and insurance expiryManual reminders, if anyAdvance alerts; a car with an expired document cannot go out
  • Invoices and 5% VATError-prone formulasAutomatic tax invoices and journal entries
  • Customer depositsA column easy to forgetBalance per customer and refund-date alerts
  • Permissions and who did whatAnyone can edit any cellPer-employee permissions and a log of every action
  • Working from mobile and several branchesConflicting copiesAny device, any branch, the same data
All 9 done by hand and from memory9 of 9 handled by the system
Detailed table: notebooks, Excel and Miftahly
Paper notebooksExcel filesMiftahly
Knowing which cars are free todayPhone calls and asking colleaguesA sheet one person updates, sometimes lateAvailability per category day by day, updated with every contract and booking
Preventing double bookingsRelies on memoryNo automatic checkConflicting bookings are refused
Car condition at hand-over and returnA sketch on paper, no photosScattered photos on a phoneGuided photo inspection, hand-over vs return comparison, customer signature
Traffic finesSearching old contracts by handSearching several filesAutomatic match to the contract and customer by time and plate
Registration and insurance expiryFound out too lateManual reminders, if anyAdvance alerts; a car with an expired document cannot go out
Invoices and 5% VATHandwritten invoice bookError-prone formulasAutomatic tax invoices and journal entries
Customer depositsHard to track refund datesA column easy to forgetBalance per customer and refund-date alerts
Permissions and who did whatNot possibleAnyone can edit any cellPer-employee permissions and a log of every action
Working from mobile and several branchesNot possibleConflicting copiesAny device, any branch, the same data

See the difference in your office

14-day free trial, no card needed

Start free trialRequest a demo